Administrative Management System, Principles And Uses [ Infographics ]

As companies grow, administrative tasks can also increase, so it is important to look for logistical alternatives that facilitate this work on time and prevent it from accumulating, overwhelming the person in charge. For this reason, most companies, at least today, opt for computer options such as administrative management systems that centralize processes on a single platform.

What Is Administrative Management?

The concept administrative management principal  refers to the forms, strategies and mechanisms designed to enforce the objectives of a company, so it is essential to be clear about what we want to achieve as a result of working in the company, that is, to be able to respond eloquently to the following question: what are the objectives of the company?

And to know it is important to stop to think about what is the dream or the general purpose for which the company was created and, from there, to fragment the ideas into smaller goals that can be executed from concrete actions. Then, you can start with the macro to land on more specific aspects and design an action guide, which is much simpler and more realistic after doing this exercise so necessary, but not all people do it conscientiously.

Four Basic Principles Of Administrative Management

There is much academic and informal literature that talks about the principles of administrative management or the non-negotiable pillars that govern good management, and although no one would dare to say that some are more important than others, since this type of thesis is a bit subjective, we wanted to name four that in our view are fundamental:

1. Planning:

In accordance with what we had already talked about the elaboration of the objectives and the creation of a coherent action guide, planning is the foundation of  business success; and although it can not be assured that it is an absolute guarantee to conquer the market, to the extent that it responds to the reality of the company, it will very likely contribute to the growth and eventual achievement of the most ambitious of purposes.

That is to say that it is useless to draft giant objectives if you do not have the tools, the personnel, or the productive capacity to achieve them; since even if more customers request the products or services of the organization, but can respond to these requests timely and with quality, the company will lose more than it could earn.

So, the attitude that must accompany the way in which planning is understood in a company is the wisdom , you have to dream big, but plan logically so that each day can perform small tasks that together contribute to the progress of the company and the welfare of its workers.

2. Order:

Hand in hand with planning is order as another basic principle of business management, since one elementary characteristic of the first is the second . A disorganized plan does not make sense, and, at the same time, a plan whose steps are not followed logically does not have it either. This, from the strategic point of view.

Now, from the material perspective, physical resources must also remain organized, even in production flows and while these are mobilized, the entire process must have a structure. Otherwise, they can be damaged or lost. However, at this point, for example, it is worth highlighting the usefulness of an administrative management system, since with it it is possible to locate and know the status of the products at all times.

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3. Discipline:

Discipline is the organized and systematic way of carrying out certain activities aimed at achieving an objective, so intuitively we can see the relationship of this precept with the previous ones. So, if the company designs a plan with orderly steps, the people involved must be strictly respected, otherwise the objectives set can not be achieved either.

4. Coherence:

According to the RAE, coherence is the “logical attitude and consistent with the principles that are professed”, relevant concept in all areas of life and, of course, business management. This point is important when stressing that responsibilities and workloads must be delegated in a rational manner so that people can fully comply with them.

In addition, with coherence we also refer to the way in which resources, both material and human, are distributed within a company , which must be done in a functional way with respect to productivity, but also sensitive to the needs of workers that, although productive should not be seen as machines, and only a company that cares about being coherent in each of the aspects that govern it, can achieve it.